# Zapia alternative: Mindie vs Zapia

> Mindie vs Zapia, two assistants for reminders and tasks. Zapia now runs in its own app with a free plan; Mindie lives in WhatsApp, every feature on one plan.

Source: https://www.getmindie.app/compare/zapia (updated 2026-11-03)

Zapia and Mindie both help you keep track of what's due, and both take voice notes. Zapia has grown into a broad assistant in its own app: it watches your email, calendars and chats, drafts replies, follows up on unanswered emails and summarizes WhatsApp chats you missed, with a free plan. Its FAQ says it's no longer a WhatsApp contact. Mindie stays a WhatsApp chat focused on reminders, notes, lists, habits and your Google or Outlook calendar.

## The short answer

- **Choose Zapia if** you want an assistant app that reads your email and chats, drafts replies, helps with job applications and documents, and has a free tier.
- **Choose Mindie if** you want to set reminders by texting in WhatsApp, with repeating schedules, nag mode, habits, lists and Notion, and no separate app.

## Mindie vs Zapia at a glance

Details come from each product's website; prices are at the time of writing.

| | Mindie | Zapia |
|---|---|---|
| Where you use it | WhatsApp, plus a web dashboard | Its iPhone and Android apps, and the web |
| Reminders | One-off and repeating, nag mode | Heads-ups and scheduled tasks |
| Scheduled task limit | No count | 20, 50 or 100 by plan |
| Voice notes | Yes | Yes, transcribed |
| Calendars | Google Calendar and Outlook | Google Calendar, Outlook |
| Email | No | Drafts replies, follows up |
| WhatsApp | You text Mindie as a contact | Connects your account to transcribe voice notes and summarize chats |
| Notion | Yes | Not listed |
| Habits and goals | Yes | Not listed |
| Free plan | No, 7-day trial | Yes |
| Paid price | $9 a month or $90 a year | $9.99 or $99.99 a month |

## Where Zapia is ahead

Zapia covers much more ground. Its site lists reading email and drafting replies, following up on threads that never got an answer, summarizing unread chats, making bookings, rearranging your calendar when a meeting moves, and help with résumés, interview prep and contracts. It connects to WhatsApp, Gmail, Google Calendar, Google Drive, Outlook and Slack. Mindie does none of the email or document work.

It also has a free plan that isn't a time-limited trial, with up to 20 scheduled tasks, and its Pro plan costs about the same as Mindie.

## Where Mindie is different

Mindie lives in WhatsApp as a chat, so there's nothing to install. Type "call the vet Tuesday at 10" or send a voice note, and it replies with the time it understood. Repeating reminders cover weekdays, every N hours or weeks, monthly and yearly, ending after a count or date. Reply done, snooze or undo.

It's built for follow-through: nag mode keeps nudging until you finish, deadline heads-ups warn you ahead of a due date, habits keep streaks and you can track goals. It keeps notes and lists, reads screenshots, and saves #hashtag messages to Notion. There's no cap on scheduled reminders by plan. See [WhatsApp reminders](/features/whatsapp-reminders).

## Calendars and voice

Both connect Google Calendar and Outlook. In Mindie, add an event or ask what's on this week from the chat. Both take voice notes: Zapia transcribes them, and Mindie turns them straight into reminders, list items or events in English, Spanish, French, German or Portuguese. More in [voice note reminders](/features/voice-note-reminders).

## Which should you pick?

Pick Zapia if you want a wide assistant app that works across your email and chats, with a free tier to start.

Pick Mindie if you want reminders and lists inside WhatsApp itself, with every feature on one plan.

## Price

Zapia's plans page lists Free at $0 (app connections, up to 20 scheduled tasks), Pro at $9.99 a month (better models, up to 50 scheduled tasks) and Ultra at $99.99 a month (10x usage, up to 100 scheduled tasks). Pro and Ultra include a one-time 7-day free trial that turns into a paid plan unless you cancel.

You can try Mindie on WhatsApp with no sign-up. The 7-day free trial includes every feature, with a card saved at checkout. After that Mindie is $9 a month or $90 a year, with a 7-day money-back guarantee. A $99 lifetime plan is open to the first 50 buyers outside the UK and EU. See [pricing](/pricing) or [start your trial](/signup).

## FAQ

### What is Zapia?
Zapia is an AI assistant that monitors your deadlines, email, calendars and chats, sends heads-ups, and carries out requests you send as a message, voice note or file. Its website points you to its iPhone and Android apps and the web.

### Does Zapia still work on WhatsApp?
Not as a contact you text. Its FAQ says Zapia lives in its own app and on the web; you can connect your WhatsApp account so it transcribes your voice notes and summarizes chats you didn't get to read. Mindie works directly as a WhatsApp chat.

### How much does Zapia cost?
At the time of writing its plans page lists Free at $0, Pro at $9.99 a month and Ultra at $99.99 a month. Pro and Ultra each offer a 7-day free trial.

### Is Zapia free?
It has a free plan with app connections and up to 20 scheduled tasks; its site says the free plan isn't a trial. Mindie has no free plan, but you can try it on WhatsApp with no sign-up and then take a 7-day free trial.

### Does Zapia work with Outlook?
Yes, its website lists Outlook among its connections, along with Gmail, Google Calendar, Google Drive, Slack and WhatsApp. Mindie connects Google Calendar, Outlook and Notion.

### Does Zapia train AI on my data?
Its website says it doesn't train models on your information by default. Mindie doesn't sell your messages or use them for ads or AI training.

## Related
- [Mindie vs Memorae](https://www.getmindie.app/compare/memorae)
- [Mindie vs Pokobot](https://www.getmindie.app/compare/pokobot)
- [Mindie vs Poke](https://www.getmindie.app/compare/poke)
- [Best WhatsApp reminder apps](https://www.getmindie.app/guides/best-whatsapp-reminder-apps)
- [WhatsApp reminders](https://www.getmindie.app/features/whatsapp-reminders)
- [Voice note reminders](https://www.getmindie.app/features/voice-note-reminders)