# Payroll reminder on WhatsApp

> A monthly WhatsApp reminder to run payroll, pay staff and file what's due, set a few days early so salaries are never late. 7-day free trial.

Source: https://www.getmindie.app/reminders/payroll (updated 2026-10-31)

## Messages to send Mindie
- Before payday: "On the 27th of every month at 10am remind me to run payroll for the 1st"
- Weekly wages: "Every Friday at 9am remind me to pay the weekend staff"
- Payroll filings: "On the 5th of every month at 10am remind me to send the payroll summary to the accountant"

A payroll reminder on WhatsApp is a message a few days before payday, so there's time to check hours, run payroll and move money. With Mindie, send "on the 27th of every month at 10am remind me to run payroll for the 1st" once, and it comes every month.

Late salaries cost more than money. Staff notice, and trust is hard to rebuild. For a small business owner doing payroll alongside everything else, payday can arrive faster than expected.

## When to set it

- **Three to five days before payday,** so bank transfers clear in time.
- **Weekly** for weekly wages, or "every other week" for fortnightly pay.
- **Monthly for filings and contributions,** a few days before their deadlines.

## Why payroll slips

- **Month-end is busy.** Payroll competes with invoices, stock and customers.
- **Hours need checking.** Late timesheets push everything back.
- **Holidays move bank cut-offs.**

## Habits that help

- **Remind staff about timesheets** a day before you run payroll. See [timesheet reminders](/reminders/timesheet).
- **Keep a payroll checklist** as a list in Mindie: hours, deductions, transfers, payslips.
- **Move the reminder earlier** in holiday months with a quick reply.

## How Mindie handles it

Send the reminder once. Mindie confirms the pattern and messages you on time. Ask for your payroll checklist when you sit down to do it.

## What Mindie doesn't do

- **It doesn't run payroll** or connect to payroll software or banks.
- **It doesn't message your staff.**

## FAQ

### Does Mindie run payroll?
No. It reminds you to run it in whatever tool or bank you use.

### Can it remind my accountant?
No. Mindie only messages you. Set a reminder to message your accountant yourself.

### My staff are paid every two weeks. Can Mindie do that?
Yes. Send "every other Thursday at 10am remind me to run payroll".

### How many days before payday should I be reminded?
It depends how long your payroll takes to process. Set the reminder for before your provider's cutoff, not for payday itself.

### Can I keep a list of changes for the next run?
Yes. Add them as they come up, like "new starter on the 3rd", and ask for the list when you run payroll.

## Related
- [Mindie for small business owners](https://www.getmindie.app/for/small-business-owners)
- [Sales tax and VAT return reminder](https://www.getmindie.app/reminders/sales-tax-return)
- [Timesheet reminder](https://www.getmindie.app/reminders/timesheet)
- [Voice Notes for Busy People: Capture Tasks While You Move](https://www.getmindie.app/blog/voice-notes-for-busy-people)