Mindie for coaches and tutors

Updated 29 October 2026.

Mindie is a WhatsApp assistant that helps coaches and tutors keep session prep, client notes, check-ins and fee follow-ups in one chat. Send "every Tuesday at 5pm remind me to prep for Olivia's 6pm session" once, and it comes every week.

Coaching runs on small, personal details: what the client said last time, the exercise you set, the check-in you promised mid-week. Lose those and sessions feel generic.

Mindie

on WhatsApp

• Before each session

  Every Tuesday at 5pm remind me to prep for Olivia's 6pm session

• Notes after a session

  Note: Olivia wants to work on public speaking next, practise the 2-minute intro

• Monthly fees

  On the 3rd of every month at 10am remind me to check which students have paid

What coaches use it for

• Prep before each session, as weekly reminders.
• Session notes per client, by voice note straight after.
• Mid-week check-ins you promised a client.
• Fees, with a monthly reminder to see who has paid.
• Your own admin: certifications, renewals, invoicing.

Why it fits

• Clients are on WhatsApp. Your reminders sit beside their messages.
• Notes you can ask for. "What did Olivia want to work on?" pulls up the note before the session.
• Calendar events in Google or Outlook from a message.

How it works

Link your WhatsApp number, then send reminders, notes and lists in plain words, voice notes or screenshots. Mindie confirms each one and messages you on time, in your timezone. Reply to a reminder to move it. Every Sunday it sends a recap of the week ahead.

What Mindie doesn't do

• It doesn't message clients or take bookings and payments.
• It isn't a coaching platform. It keeps your side of the work in order.

Questions

Mindie works in your own WhatsApp chat: it reminds you, and never messages your clients, patients or family for you. Checked on 29 October 2026.