Mindie for personal trainers
Updated .
Mindie is a WhatsApp assistant that keeps a personal trainer's client notes, plan updates and payment check-ins in one chat. Between sessions, record "Dan's knee is sore, swap squats for leg press this week" and it's saved for next time.
Trainers spend the day on the gym floor with their hands full. Notes happen in your head, and by evening there are eight clients' worth of details to remember.
Mindie
on WhatsApp
Between clients
Plan updates
Packages running out
What trainers use it for
- Client notes: injuries, preferences, progress, by voice note.
- Plan updates, with a weekly reminder to send them.
- Packages and memberships running out, so renewals come up before the last session.
- Payment check-ins at the start of each month.
- Your own certifications and insurance renewals.
Why it fits
- Voice notes in a few seconds, between sets.
- Clients already message you on WhatsApp. Reminders live in the same app.
- Ask for notes before a session: "what did I note about Dan?"
How it works
Link your WhatsApp number, then send reminders, notes and lists in plain words, voice notes or screenshots. Mindie confirms each one and messages you on time, in your timezone. Reply to a reminder to move it. Every Sunday it sends a recap of the week ahead.
What Mindie doesn't do
- It doesn't message clients or log workouts.
- It isn't a booking or payment app.
Questions
Can Mindie remind my clients to train?
No. Mindie only messages you. Your reminder to check in with a client still lets you send the message yourself.
Can I record notes with my hands full?
A short voice note is the quickest way. Mindie saves it as a note, or as a reminder if it has a time.
Does it track workouts?
No. It's for reminders, notes and lists, not workout logging.
Mindie works in your own WhatsApp chat: it reminds you, and never messages your clients, patients or family for you. Checked on 29 October 2026.
Related
From the blog
Session and Homework Reminders for Coaches: A Weekly Rhythm
How coaches can cut no-shows, get clients doing their between-session work, and keep their own prep and notes in order, with a weekly rhythm that sticks.
Client Check-Ins for Personal Trainers: What to Send and When
A check-in rhythm for personal trainers: what to send between sessions, how to spot a client drifting away, and when to raise package renewals without pressure.
Try Mindie in your own WhatsApp
Text Mindie and try it first, no sign-up. When you're ready, start your 7-day free trial with every feature, then $9 a month or $90 a year.
Try for free