Mindie for recruiters and staffing agencies

Updated .

Mindie is a WhatsApp assistant that keeps a recruiter's candidate follow-ups, interview times and client check-ins in one chat. Send "remind me tomorrow at 10am to get feedback from Northwind on Sarah's interview" and the feedback chase is set before the next call starts.

Recruiting runs on speed and follow-through. A candidate who waits three days for feedback takes the other offer. A client who isn't updated stops sending roles.

Mindie

on WhatsApp

  • After an interview

    Remind me tomorrow at 10am to get feedback from Northwind on Sarah's interview

  • A candidate's start date

    Remind me on 3 March at 9am that James starts at Brightline today, call him at lunch

  • Candidate notes, by voice

    Note: Sarah wants hybrid, notice period one month, open to contract
Tap send to try one on WhatsApp, no sign-up needed.

What recruiters use it for

  • Feedback chases after every interview.
  • Candidate check-ins before and after start dates.
  • Client updates on open roles, weekly.
  • Candidate notes: notice periods, salary, preferences, by voice note.
  • Interview times, added to Google or Outlook Calendar from a message.

Why it fits

  • Candidates are on WhatsApp. Your reminders sit beside their messages.
  • Several follow-ups in one message, each with its own time.
  • Notes you can ask for: "what did Sarah say about notice?"

How it works

Link your WhatsApp number, then send reminders, notes and lists in plain words, voice notes or screenshots. Mindie confirms each one and messages you on time, in your timezone. Reply to a reminder to move it. Every Sunday it sends a recap of the week ahead.

What Mindie doesn't do

  • It doesn't message candidates or clients.
  • It isn't an ATS or CRM.

Questions

Can Mindie message candidates for me?

No. Mindie only messages you. It reminds you when to follow up.

Can I keep notes per candidate?

Yes. Start each note with the candidate's name and ask for it before the call.

Is Mindie an ATS?

No. Your applicant tracking system stays the record. Mindie catches the follow-ups between calls.

Mindie works in your own WhatsApp chat: it reminds you, and never messages your clients, patients or family for you. Checked on 29 October 2026.

Topicsreminder app for recruitersrecruiter follow up remindercandidate follow upstaffing agency task manager

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